NDA for Virtual Assistants: Template and Best Practices
An NDA protects your proprietary information, client data, and business processes when sharing them with a VA. A well-drafted NDA covers confidentiality obligations, data handling restrictions, IP ownership, and post-engagement restrictions.
See also: what is a virtual assistant, how to hire a virtual assistant, virtual assistant pricing.
What to Include in a VA NDA
A VA NDA should cover:
Confidential Information Definition: What counts as confidential — client lists, pricing, business processes, unreleased products, financial data
Permitted Use: The VA may only use confidential information to perform their contracted duties
Disclosure Restrictions: No sharing with third parties, family members, or other clients
IP Assignment: Any work product created during the engagement belongs to you, not the VA
Post-Engagement Obligations: Confidentiality obligations continue for a defined period (typically 1–2 years) after the relationship ends
Return of Materials: All company data must be returned or deleted upon termination
When to Use an NDA
Send the NDA before your VA starts work — ideally as part of your onboarding package alongside the contractor agreement. Having a signed NDA on file before sharing any sensitive information is non-negotiable.
VA NDA vs. Contractor Agreement
An NDA specifically addresses confidentiality. Your contractor agreement covers scope of work, payment terms, and general relationship terms. You need both. Some contractor agreements include NDA provisions, but a standalone NDA provides clearer protection and is easier to enforce.
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