Contractor Agreement Template for Virtual Assistants
A well-structured contractor agreement protects both parties, sets clear expectations, and prevents the most common disputes in VA relationships.
See also: 50 tasks for contractor VAs, how to hire a virtual assistant, virtual assistant pricing.
Essential Sections of a VA Contractor Agreement
Scope of Work Specifically describe what services the VA will provide. Vague scope creates disputes. Be specific about deliverables, hours, and availability.
Payment Terms Hourly rate or monthly retainer, payment frequency, invoicing requirements, and late payment provisions.
Independent Contractor Status Explicitly state that the VA is an independent contractor, not an employee. This affects tax treatment and legal obligations.
Confidentiality and NDA Either by reference to a separate NDA or built into the agreement, confidentiality obligations must be explicit.
IP Assignment All work product created during the engagement belongs to the client.
Termination How either party can end the relationship and what notice is required. What happens to pending work and payment?
Limitation of Liability Consider limiting the VA's liability to fees paid in the relevant period.
What Makes a VA Agreement Different from a Standard Contract
VA agreements should address:
- Remote work and tool access provisions
- Data handling and security obligations
- Multi-client work (can the VA work for your competitors?)
- Communication response time expectations
- What happens to access and accounts when the engagement ends
Before Using a Template
Template agreements are a good starting point but may not cover your specific situation. For VAs handling sensitive data, high-value clients, or proprietary processes, consult with a business attorney to review your agreement before use.
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